Flawless Wedding Catering for Your Big Day: Get It Right

Wedding days are a defining moment in life.  This event is hugely important because it marks the celebration of love and the building of a family.  When you have all of  your family and friends in attendance it’s really important to feed and entertain them.  No one likes to celebrate on an empty stomach.  For that reason, the catering industry continues to thrive.  Although catering is a thriving industry, there are no guarantees that a catering service will be top of the line.   This can be of concern because your marriage and your wonderful guests deserve the best.  For this reason, it’s important to get the right catering service and that’s what this article is all about.  This post should give you some information on how to have the perfect wedding reception.

The Problems to Think About

When it comes to catering, lots of problems can arise.  To hire the best catering service, you need to understand the problems so that you can ask some good questions to find the best service.

Time of Day

The time of day that you have the event is hugely important in terms of the amount of food you need and what kind you need.  If you are doing a lunch event, then you don’t want a service who seems more geared towards dinner events.  This will probably cost you more money out of your pocket.

Event Length

If your reception is a quick 1-2 hours, then you aren’t going to need nearly as much food as one that is 5 hours.  For such longer events, you are going to want to hire a service that does lots of appetizers and has plenty of drinks.

Season of the Year

Serving cold salad and an ice cream dish is probably not the best scenario in the dead of winter.  Likewise, serving a hot bowl of soup in the blazing heat might not be the best either.

Variety of Foods

What do you want food-wise?  Do you want to have some specialty foods?  They even have catering for coffee now.  You can have whatever you want.  You’re going to want to hire a service that has a variety of foods, and one that can serve a variety at the event.  This will ensure your guests have a pleasant experience.

Venue Selection

Most catering services will have a list of venues that they partner with.  You can ask to see the different venues.  The venue could be the thing that turns your reception from good to great.

Taste of the Food

Most catering services will allow you to schedule a tasting beforehand.  This is obviously the most important thing, as you don’t want a service that has poor tasting food.

Wedding Themes

What reception theme do you want?  What colors do you want?  Is the service going to be able to help you with that?  Do they have fine linens and chair covers?  Maybe you want an outdoor reception.  Can they do this?

Tips for Getting the Right Service


Once you know the problems surrounding catering, it’s time to zone in on that perfect company.  Here are some ways to do that.

Know Who You Are Talking To

Once you schedule a meeting with someone from a catering company, you are going to want to make sure that you know who you are talking with.  If you are working with the sales department, you aren’t going to want to direct your comments towards them.  You want to find the person that would figuratively take you through the whole event process from start to finish.

Get a Feel for How They Do Things

Ask about how they have run previous events.  How many people do they have on staff at the event?  Is it extra for extra waiters?  What will the waiters wear?  Do they serve meals or is it buffet style?  See what their specialty is.  A lot of services can adapt to what you want, and this is a sign of a good company.

Get a Cost Estimate

Catering services usually charge you a certain amount of money based on how many people are attending the event.  You need to know if they just charge for food or drink per guest or if they also include fees for setup, take down, venue, and gratuity.

Fully Understand Their Services

Do they do wedding cakes in addition to the meal?  Do guests have a meal choice?  Do they offer a bar service?  Where do they get their ingredients from?  Do they provide the napkins, chairs, etc.?  Do they do special meals for certain guests such as gluten free, organic, or kosher?  Will they do special meals for the children?

Does the Catering Service Have a License?

If the service doesn’t have a license, you know they aren’t a quality service.  They also wouldn’t meet local health department standards, or have liability insurance.

Do they have Liquor Liability Insurance?

Nothing would ruin a wedding more than someone suing you after taking advantage of the open bar and injuring themselves.  If a service has this insurance than you won’t have to worry about anything.


In conclusion, catering can be more complicated than you originally thought.  For this reason, it’s important to have a good game plan to get the right service.  Your wedding is important to you, and it’s important to your guests.  For that reason, you deserve the best and you should never settle for less.  Sometimes this can take a little digging.  Don’t be afraid to ask lots of critical questions.  Catering services expect nothing less.  They know weddings are really important.

Tyler Dahl

Tyler Dahl

Tyler Dahl is a freelance writer and interior designer who has been writing for various design websites including interior design and graphic design for the last couple of years. In his free time, he loves spending time with his family and going camping.

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